Real AI Tools That Grow Your Medspa — Not Just ChatGPT Prompts.
We design, build, and teach you how to use AI-driven tools that automate workflow, simplify operations, and keep clients engaged on your website — all customized to your medspa’s voice, brand, and growth stage.
This isn’t “give us a prompt.” This is real implementation: tools, dashboards, and systems that support your team and drive growth.
Your Digital Ecosystem Is the Foundation — AI Tools Push It Further.
The website, booking links, EMR, email, social — that’s your baseline ecosystem. To truly grow, you need tools that sit on top of that foundation and:
- Keep people on your website longer with interactive experiences.
- Give your team clarity on numbers, trends, and follow-up priorities.
- Automate the repetitive work that drains time and attention.
Every medspa looks different, sounds different, and scales differently. That’s why everything we build is custom to your internal and external needs — not a generic template slapped on top.
Your growth path is unique. Your tools should be too.
This Is Not “AI for Cute Captions.” It’s AI That Supports Growth and Operations.
Our tools eliminate repetitive work, help your team make better decisions faster, and keep your patients engaged and educated — so you can focus on in-house care.
Interactive Website Tools
Turn your site into a conversion engine instead of a static brochure.
- Treatment matchers and aesthetic advisors.
- Event treatment planners and timelines.
- Fitzpatrick and skin quizzes.
- Health, calorie, and lifestyle calculators.
Internal AI Systems
Quiet infrastructure that keeps your team informed and supported.
- SOP generators and policy templates.
- Commission and revenue tracking tools.
- Inventory usage and accountability trackers.
- HR onboarding tools and internal checklists.
Marketing & Growth Intelligence
Tools that show you what patients are asking for and where to focus.
- Trending Questions Tracker to surface real patient questions.
- Offer and campaign planners.
- Lead capture flows tied to your tools.
- Visibility support for SEO + AI search ecosystems.
AI-Powered Tools We’ve Already Created — and the Categories We Build In.
This is a sampling of the tools living inside the Run My Medspa ecosystem and custom builds we’ve done for clients. The short version: if you can describe the workflow, we can probably build a tool around it.
Interactive, On-Brand Experiences
Tools that keep visitors on your website, educate them, and guide them toward booking.
- Aesthetic Treatment Selector & Virtual Consult flows.
- Event Treatment Planner & Treatment Timeline tools.
- Fitzpatrick Skin Type quizzes and skin routine analyzers.
- Calorie deficit and wellness calculators for hybrid medspa/wellness brands.
Internal Systems That Keep You Organized
Tools that quietly run in the background so your team doesn’t have to live in spreadsheets.
- SOP Generator for medspa policies and repeatable processes.
- New Hire Onboarding Checklists tailored to your roles.
- Inventory and product usage trackers that surface discrepancies.
- Enterprise-level trackers for multi-location growth.
Know What to Promote and When.
Tools that show you what people are asking, how your offers perform, and where to focus next.
- Trending Questions Tracker to capture real-time patient questions.
- AI Visibility system to align your tools with search and AI discovery.
- Event & promo planners to map out campaigns around key dates.
- Simple dashboards that summarize leads and conversions instead of overwhelming you.
Know What’s Allowed — and Who Can Do What.
Tools that help owners and providers operate with confidence inside their state rules.
- State Law Finder that summarizes who can inject, own, and supervise in each state.
- Quick-reference tools for laser/energy device rules by role.
- Policy and consent language helpers to align with your EMR and legal team.
Visual Snapshots of Some of Our Tools
Every screenshot here started as, “We wish we had a tool that…” — and then we built it. These are just a few examples; the possibilities are wide open.
Event Treatment Planner
Helps clients plan treatments around a wedding, photoshoot, or big event with clear timing.
Treatment Pairing Calculator
Suggests treatment combinations that make sense together instead of leaving clients guessing.
Event Timeline Builder
Turns treatment planning into a visual, time-based flow your patients understand instantly.
Aesthetic Treatment Selector
Guides site visitors toward the right treatments based on their goals and comfort level.
AI Treatment Recommender
A virtual consult-style experience that increases time-on-site and treatment interest.
Calorie Deficit & Wellness Calculators
Perfect for medspas with weight loss or wellness programs that want richer engagement.
Fitzpatrick Quiz
Helps clients understand their skin type and opens the door for safe laser and peel education.
Skincare Routine Evaluator
Evaluates a client’s current regimen and gently guides them toward better choices and products.
Enterprise Tracking Dashboard
High-level view of metrics across locations, providers, or services in one clean interface.
From “We Need a Tool For…” to Launch.
The process is simple and collaborative. You bring the problems. We bring the structure, AI, and build process — and then we teach your team how to use it.
Identify the Bottlenecks
We start by mapping your workflows: where time is being wasted, where patients fall off, and where you wish “something existed” to help.
Design & Build the Tool
We design the experience, logic, and structure — then build it using AI-assisted development in tools like Cursor, Lovable, Windsurf, or custom code.
Train Your Team & Refine
We walk your team through how it works, how to use it, and how to evolve it over time. You’re not stuck with a “black box” you’re afraid to touch.
We Don’t Just Build Tools — We Teach You How to Work With Them.
Some medspas want us to handle everything behind the scenes. Others want to learn how to build alongside us. We support both.
Cursor
Learn how to co-build tools with AI so you can iterate faster on internal systems, dashboards, and automations.
Lovable
For visual builders and non-developers. We help set up apps and tools using Lovable so your ideas get shipped instead of stuck.
Windsurf & Google Studio
Automations and dashboards that turn data into decisions. We’ll show you how to use them without getting lost in complexity.
Questions About AI-Powered Tools for Your Medspa
A few quick answers to the things most owners wonder about when they first explore AI tools, systems, and dashboards.
Is this just using ChatGPT to write content?
No. Content is the smallest piece of what we do here.
These projects are about building tools and systems, not just generating words. Think: treatment planners, calculators, trackers, SOP generators, and dashboards that truly support your team and your patients — not just “AI captions.”
Do these tools replace my EMR or booking system?
They’re designed to sit beside and around what you already use.
We don’t replace your EMR or booking software. Instead, we build tools that bridge the gaps — things like treatment selectors on your website, internal trackers, and decision-support dashboards that make your existing systems more useful and easier to act on.
What if my team isn’t very “techy”?
Then you’re exactly who we design for.
The tools we build have simple, intuitive front ends — buttons, dropdowns, forms, and dashboards your team can actually use without headaches. We also include walkthroughs and training so your staff feels confident, not intimidated.
What platforms can you build on or train us to use?
We work with both code-based and low-code tools.
Behind the scenes, we often use tools like Cursor, Claude Code, Replit, Lovable, Windsurf, and Google Studio. You don’t have to touch any of them if you don’t want to — but if you do want to learn, we can train you or a designated “tech curious” team member to maintain or extend what we build.
Can you build something totally custom for my medspa?
Yes — most of our favorite tools started with “this probably doesn’t exist, but…”
If you can describe the workflow, frustration, or “I wish we had a way to…” we can usually design and build a tool around it. Some projects are simple one-off tools; others become full internal dashboards. We’ll be honest about scope, timeline, and whether it’s worth doing.
Do I have to use Run My Medspa to get these tools?
No. Run My Medspa is our larger ecosystem — but we also do one-off builds.
Many of the tools we’ve built live inside the Run My Medspa platform, but we often create standalone tools for individual practices. We’ll help you decide whether you just need one or two key tools now, or a broader dashboard later.
Tell Us What You Wish Existed. We’ll See If We Can Build It.
You don’t have to know the tech. You just have to know what’s not working: the spreadsheet everyone hates, the things that fall through the cracks, the “we really should track this” conversations.
From there, we’ll recommend tools, map out a build, and create AI-powered systems that actually fit your medspa.
If we’re not the right fit for what you’re imagining, we’ll tell you — and often point you toward a simpler path.